Terms & Conditions
CONFERENCE AND TRAVEL PUBLICATIONS LIMITED - TERMS AND CONDITIONS OF BOOKING - FULL PRODUCT RANGE
- DEFINITIONS AND TERMS OF CONTRACT
1.1 ‘The Advertiser’ means any person, firm or company placing an order with the Publisher for Advertising in the publication referred to overleaf or for Direct Mail or Email List Rental from the CAT Publications Ltd database or for On Line Advertising or data entries on the www.meetpie.com web site in the following products: BestBytes/Intellectual Capitals/Venue-Source.com/ConventionSource.com/Virtual Fam Trip Destination Microsites.
1.2 The issue by the Publisher of a written acknowledgement of order to the Advertiser (which incorporates these terms andconditions to the extent not superseded overleaf) shall give rise to a valid and binding contract between the Publisher and the Advertiser. No amendment or addition shall be binding unless incorporated in an amended order acknowledgement form.
1.3 No commitment (oral or written) to any Advertising space or any other terms, conditions, warranties, representations (express or implied) shall be binding on the Publisher unless expressly incorporated in the written acknowledgement of order or an amended acknowledgement form.
- ARTWORK AND DEADLINES
2.1 All Advertisers’ artwork must be submitted according to the mechanical specifications faxed or emailed with this Confirmation of Order and supplied according to the copy deadline from time to time referred to in the media information from the Publisher (“Copy Date”). If artwork is commissioned to a different company other than shown on the Confirmation of Order, it is the booking company’s responsibility to pass on relevant copy details accordingly. The publisher will accept no liability for the non-appearance of any Advertisement, on line entry, email merge or direct mail where the appropriate artwork/content has not been supplied in accordance with this paragraph.
2.2 Emailed proofs of publication Advertisement copy are normally supplied to the Advertiser in advance of final printing of the publication. Where an Advertiser places an order or supplies artwork after the applicable Copy Date, proofs will not normally be supplied. Any alterations to proofs or replacement material must be notified within 24 hours of receipt of emailed proofs and can not be guaranteed if not supplied by the original Copy Date given. If alterations or replacement artwork is not supplied by the Copy Date the Publisher reserves the right to use the latest available artwork and in such circumstances the Advertiser shall be liable to pay the amount invoiced in accordance with paragraph 5 below.
2.3a If Advertiser’s artwork for publications is not received by the applicable Copy Date, the Publisher will run late copy in the next available issue. In all such circumstances, the Advertiser shall be liable to pay the amounts invoiced in accordance with paragraph 5 below.
2.3b If Advertiser’s artwork for Email Merge is not received by the applicable Copy Date, the Advertiser will forfeit their booking and in all such circumstances, the Advertiser shall be liable to pay the amounts invoiced in accordance with paragraph 5 below.
2.3c If Advertiser’s artwork for Web Advertising is not received by the applicable Copy Date, the Advertiser will have their live booking period reduced and in all such circumstances, the Advertiser shall be liable to pay the amounts invoiced in accordance with paragraph 5 below.
2.4 Bookings for sponsored supplements made more than three months before the scheduled publication date will entitle the Advertiser to a full colour proof of the complete supplement at no extra cost otherwise a charge for the proof will be made. Additions or amendments to the text can be implemented up to and including the production of the first set of proofs. Any amendment after the first artwork proofs will be charged to the Advertiser. Delivery of supplements to the Advertiser will be charged.
2.5 One voucher copy will be provided for each published Advertisement, unless otherwise previously agreed with the Publisher.
2.6 All Advertisers’ copy is subject to the approval of the Publisher. The Publisher reserves the right in its absolute discretion without incurring any liability to decline to publish any Advertisement for any reason.
2.7 Whilst reasonable care will be taken of Advertiser’s copy and other material supplied by the Advertiser to the Publisher whilst in the Publisher’s actual custody, the Publisher does not accept responsibility for any Advertiser’s copy or other materials, which are the property of the Advertiser, or any third party. Such items are held at the owner’s risk and should be insured by it against loss or damage for any cause including but not limited to damage by postal or courier companies. The Publisher reserves the right to destroy such copy and other materials held by it for more than one year after the date of receipt.
2.8 The Publisher may make a charge for amendments or production of Advertiser’s artwork or for extra proofs supplied to the Advertiser. Such amendments will be charged to the Advertiser at a minimum rate of £45 plus VAT, dependent on Advertisement size and studio time in accordance with the mechanical specifications faxed or emailed with this Confirmation of Order.
2.9 For on line advertisement bookings, it is the Advertiser’s responsibility to ensure complete artwork is supplied according to the specifications faxed or emailed with this Confirmation of Order by the very latest of 25th day of the preceding month of Issue Date shown.
2.10 For Email Merges booked, a specific day slot will be allocated and informed to the Advertiser and complete artwork according to the specifications faxed or emailed with this Confirmation of Order must be supplied at least 5 working days before this date. If this date is missed the Advertiser shall be liable to pay the full amount invoiced in accordance with paragraph 5 below.
2.11 For Venue-Source.com, ConventionSource.com and Virtual Fam Trip Microsite advertising, CAT Publications will accept no responsibility for spelling or grammatical errors and by clicking the SUBMIT button you are both approving your listing and accepting these terms and conditions. The advertiser is responsible for all information displayed in their online listing. User access for any additions or amendments will be allowed throughout your booking period.
The Publisher cannot be responsible for the publication date of any publication containing the Advertisement. The Publisher shall not be liable for any loss or damage or in any way whatsoever for any delay or failure to deliver copy or proofs, to publish any Advertisement in a publication or to circulate a publication nor for the accuracy of any Advertiser’s copy (or any addition or amendment thereto) not given in writing to the Publisher by the applicable Copy Date.
4.1 The Advertiser shall be entitled to cancel or re-schedule an Advertisement in any publication or Email Merge or Web Advertising by giving notice in writing to the Publisher not less than six weeks before the first day of the month of publication or not less than six weeks before the booked slot date/start date as booked and specified on this confirmation of order. In the case of sponsored Supplements AMI/M&IT/Intellectual Capitals 12 weeks notice is required. For Venue-Source.com, ConventionSource.com and Virtual Fam Trip microsites, the contract runs for a minimum non-cancellable period of 12 months.
4.2 The Publisher shall be entitled to cancel any contract with the Advertiser by giving notice in writing to the Advertiser at any time prior to the Copy Date. Where any sum is overdue to the Publisher, the Publisher may at any time cancel any current bookings and charge the Advertiser for all costs and expenses incurred or suffered by the Publisher in connection with such bookings.
- PAYMENT TERMS
5.1 Subject to paragraph 5.2 below, or unless otherwise instructed, payment of all sums due to the Publisher shall be made within 30 days of the date of invoice. The Publisher reserves the right to charge interest at the rate of 1.125% per calendar month on all sums overdue for payment from the expiry of 30 days of the date of invoice until the date of actual payment.
5.2 In the case of sponsored supplement/special sections, an invoice for one third of the price payable will be rendered with the written acknowledgement of order and is payable on receipt. The Publisher will not commence work on any such supplement until such invoice has been paid.
5.3 Where the contracting party is an Advertising agent, and that party does not make payment in accordance with Clause 5.1 and Clause 5.2 above, then the principal to that agent shall remain liable for full payment (including interest) to the Publisher, even if that principal has already paid the Advertising agency in respect thereof. If the agent has actual or extensive authority to place an order with the publisher for Advertising and does place the order, the principal will be deemed to have accepted these Terms and Conditions of Booking. If the principal terminates the agent’s appointment it must notify the publisher forthwith and will be responsible for payment in accordance with this Condition 5.3 in respect of any orders placed by the agents prior to such notification. The Publisher shall not be required to check or verify the terms of the agents’ appointments.
5.4 For CAT Reader Events, a 50% deposit will be invoiced on order confirmation, with the 50% balance due no later than 30 days prior to the event start date. When CAT has provided the client with the agreed number of written acceptances from bona fide event buyers the transaction will be deemed complete. CAT will not be liable for any cancellations or failure to attend by the selected buyers.
5.5 For the M&IT Agency Challenge, a 50% deposit will be invoiced on order confirmation and must be paid within 30 days to validate participation. The 50% balance invoice will be raised two months prior to the events and must be paid a minimum 30 days prior to the start date of the M&IT Agency Challenge to validate participation.
- WARRANTIES AND INDEMNITY
The Advertiser agrees to indemnify the Publisher at all times against any loss, damages, cost, claims, proceedings, liabilities and expenses arising as a consequence of the publication of an Advertisement in the form submitted by the Advertiser to the Publisher and from any breach of the warranties and undertakings set out below, namely that:
6.1 It will obtain, at its own expense, all necessary licences and consents for the publication of any Advertisement or in respect of the copyright material contained in or the appearance of any person in such Advertisement;
6.2 No Advertiser’s copy will infringe the copyright or other rights of or be defamatory of any third party;
6.3 No Advertiser’s copy will contain any false or misleading statements, and
6.4 All Advertisers’ copy will comply with the British Code of Advertising Practice, the Consumer Protection Act 1987, the Sex Discrimination Act 1975, the Sex Discrimination Act 1986 and all other relevant statutes.
- FORCE MAJEURE
The Publisher shall not be liable for any breach or non-performance of its obligations to the Advertiser either directly or indirectly from any act of God, fire, flood, explosion, riot, war, strike or other industrial dispute, act or regulation of any governmental, local or supranational authority or other cause beyond its control.
- PROPER LAW AND JURISDICTION
This contract shall be read and construed in accordance with English law and the parties hereby irrevocably submit to the exclusive jurisdiction of the English Courts. Nothing in this clause shall limit the right of the Publisher to bring proceedings in connection with these terms and conditions in any other Court of competent jurisdiction.
No failure or delay by the Publisher in exercising or enforcing any right or remedy shall be deemed to be a waiver of any right or remedy or operate to prevent to the later exercise or enforcement of that or any other right or remedy.