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Ascot Conference and Events

South East, Berkshire

Ascot Conference and Events

Ascot Racecourse is one of the largest and most prestigious racecourses in the world.
For over 300 years, Ascot has been famous for hosting the world’s finest racing events including Royal Ascot. In addition to the Royal Meeting and other racedays, we also have the expertise and flexibility to cater for a wide range of events from an executive meeting for 10 to an exclusive event for up to 6,000 people.

At Ascot we are committed to providing our guests with an outstanding experience whether they come racing, hold a business meeting, private dinner, product launch or exhibition at our world-class venue. We are proud of our reputation and have hosted some of the most prestigious multinational corporations over the years and continue to do so today, delivering truly outstanding events and memorable occasions.

Set in 179 acres of stunning parkland, offering breathtaking views across Windsor Great Park and the Berkshire countryside, Ascot racecourse is located only minutes from major rail, air and road networks and can provide extensive complimentary parking.

Allowing you the freedom and flexibility to realise the most complex event requirements and inspire your audience, Ascot offers over 300 meeting rooms and in excess of 4,000sqm of exhibition space within the 27m high atrium of its Grandstand Galleria. Whether you need your venue space to be configured as a theatre, classroom or boardroom, we can accommodate you and, whilst standard delegate packages are available, bespoke options are always available and can be tailored to suit any event. 

The majority of our events are accommodated within the striking new Grandstand which holds over 300 unique meeting rooms, large dining venues  and event space for up to 3,000 people. Further facilities are located around the racecourse with more of an equine or historical character and these can host parties up to 1,000. The open spaces of the Old Paddock Lawns, Silver Ring and Parade Ring provide ample opportunities for a variety of external activities. We regularly combine indoor facilities and outdoor space for bespoke events such as corporate team building, product launches, cycle races, even the circus!

Unique features:
    World famous racecourse 
    Capacity for up to 6,000 delegates/guests
    Over 4,000sqm of exhibition space
    Licensed for weddings
    World-class events team
    Royal standard service

Our dedicated Conference & Events team provide the highest level of professional and technical support. They identify the most appropriate space and facilities, work with you to create bespoke packages and assist you in creating and delivering a successful and impressive event.



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General Information

  • 300
  • Yes (Complimentary)


  • From £68

Maximum Delegate Capacities

  • 3000
  • 1400
  • 50
  • 500
  • 810


  • 4 miles
  • < 1 mile
  • 15 miles

Transport & Parking Facilities

  • Complimentary parking for 6,000+ cars
  • Complimentary additional parking for coaches & mini buses
  • Main car parks within 5 mins walk of venue
  • Less than 1hr from London by road & rail
  • 50mins from Gatwick, 30mins from Heathrow
  • Excellent rail links to Ascot from London Waterloo & Reading
  • Close to M3, M4, M40 & M25

Official Star Ratings and Awards

Recent Awards:
    Racecourse Association Excellence Accolade
    National Racecourse Catering Awards: Best Drinks Supplier
    National Racecourse Catering Awards: Best Food Supplier
    National Racecourse Catering Awards: Best Fine Dining
    National Racecourse Catering Awards: Best New Catering Product
    Star Awards: Service Excellence in Catering
    Star Awards: Unit Chef of the Year 2015 - Gemma Amor, executive chef


Other Facilities

  • Versatile internal & external space:300+ meeting rooms and suites, 400m2 of exhibition space, terraces and lawns all set within 179 acres of stunning parkland
  • Furlong Club: semi-permanent structure located next to Grandstand with private decked terraces, ideal for weddings, summer parties and receptions. Available for bespoke hire
  • With such variety and versatility, Ascot is a perfect location for production companies shooting both television and feature films
  • Large area of hard standing: by the Grandstand enabling more unusual external events to take place including car auctions, cycle events, charity runs, even the circus!
  • Service tunnels and loading bays for event organisers
  • Excellent acess to Ascot High Street
  • Behind-the-scenes tours available conducted by Ascot's unique Bowler Hat Stewards
  • Complimentary WiFi across the site


Amélie Cartigny

Sales Manager, Conference & Events
01344 878486

Abigail Elkins

Senior Sales Executive, Conference & Events
01344 878010

Elizabeth Wright

Conference & Events Planning & Relationship Manager
01344 878491

Danielle Pratchett

Conference & Events Planning & Relationship Executive
01344 878571

Jessica Calams

Conference & Events Planning & Relationship Executive
01344 878585



PA Rank Hovis
Managing Director

“Just a quick note to thank you so much for your great organisation and help towards our event yesterday.  The team were absolute stars and nothing was too much trouble. We received great feedback on everything and a good day was had by all - helped by great organisation and assistance from all the staff at Ascot.”

J. White

Royal Borough of Windsor & Maidenhead
Visitor Manager

“I can’t fault the team at Ascot. Nothing is ever too much trouble and everyone is a delight to work with!  The event ran smoothly from start to finish, the two rooms worked perfectly for us and the food was fabulous as always. I know our partners always enjoy coming to the racecourse for our annual event because the setting is perfect and it’s so convenient for everyone. I certainly wouldn’t hesitate to recommend it as a meeting and event space”


A. Taylor

Heathrow Airport
Airside Operations

“I wanted to say a very big thank you for your organisation of our team away day which was a huge success. Please pass on our thanks to the staff who looked after us extremely well.  The food amazing and our gluten free guest had a huge feast.  She said her desserts were “to die for”.  The team thought the venue was great and we hope to come back to see you all again.”


Moss Bros Group
People Director

“Thank you for hosting our Executive away day on Friday. It was a fantastic view from the box which had the effect of stimulating some great conversation away from the hustle and bustle of the office and your staff looked after us so well.”


Kerry Foods Ltd
Executive Assistant

“Thanks for the superb support of our event.  I am passionate about the meetings/conferences I organise and want all delegates to be wowed with attention to detail and a brilliant meeting/space. Your support both from my initial visit and right through the event was faultlessly superb; this gave me such confidence and was hugely appreciated. To get such positive feedback from our Senior Leaders was a huge coup and I was enormously proud. Thanks a million for making our day such a success and the team doing such a great job to ‘showcase’ iconic Ascot Racecourse meetings & events.”


The Northview Group
Business Manager

“We have had great feedback regarding our Christmas Party on Friday night. Ascot had such a professional feel and we were very impressed with all members of staff. Everyone was very accommodating even with last minute changes. It has been deemed the best Christmas Party yet!!!”